Privacy Policy

Last updated: November 14, 2026

This Privacy Policy explains what information Xformus (the "Service"), operated by PIRANHA LLC ("we", "us"), collects, how it is used, and the choices you have.

1. Information we collect

Account information

When you sign in with Google, we receive your name, email address, profile picture and a unique account identifier from Google. We do not receive your Google password.

Documents you upload

PDF files you upload are sent to our server and passed to our AI provider to be read. We do not keep the PDF files after they have been processed.

Extracted results

We store what is extracted from each document under your account: names, mailing and property addresses, document type, recording number and date, secured-party name and address, the file name, map coordinates, and any review notes. We also store the searches you create and a daily count of documents you have processed.

Usage and device information

Our hosting and server providers record standard technical logs, such as IP address, browser type, and the date and time of requests. We use Google Analytics to understand how the site is used; it sets cookies and collects usage information such as pages viewed and approximate location.

Stored in your browser

We keep your sign-in session and your preferred map style in your browser's storage so the site works as you left it.

2. Information about other people

The documents you upload are typically public records that contain the names and addresses of other people. You decide which documents to upload, and you are responsible for having a lawful reason to process and use that information. We process it only to provide the Service to you.

3. How we use information

to sign you in and keep your data separate from other accounts;
to read your documents, place addresses on the map, and show and export your results;
to enforce usage limits and prevent abuse;
to maintain, secure and improve the Service;
to respond to your requests and meet legal obligations.

We do not sell your personal information, and we do not use the contents of your documents or results for advertising.

4. Who we share information with

We share information only with the service providers needed to run the Service:

Google (Firebase and Google Cloud): hosting, sign-in, the database that stores your results, server logs, and Google Analytics.
Anthropic: each uploaded PDF is sent to Anthropic's API so its AI model can read the document.
U.S. Census Bureau geocoder: the street address from each document (without names) is sent to obtain map coordinates.
Map providers (OpenStreetMap and Esri): your browser loads map images directly from them, so they receive your IP address and the map area you view.

We may also disclose information if required by law, to protect rights and safety, or as part of a merger or sale of the business, in which case this policy will continue to apply to the transferred information.

5. How long we keep information

Extracted results stay in your account until you delete the search they belong to, which you can do at any time with the "Delete search" button. Uploaded PDF files are not retained. Technical logs are kept for a limited period by our providers. If you ask us to delete your account data, we will delete your stored searches and results within 30 days, except where we must keep something by law.

6. Security

Data is encrypted in transit and at rest by our providers. Access rules restrict each account to its own data, and access keys for third-party services are kept on the server, never in your browser. No system is perfectly secure, and we cannot guarantee absolute security.

7. Your choices and rights

You can delete any search and its results inside the Service.
You can ask us for a copy of your data, to correct it, or to delete it, by emailing us at the address below.
You can remove the Service's access to your Google account at myaccount.google.com/permissions.
You can block analytics cookies in your browser settings or with Google's opt-out add-on.

Depending on where you live (for example California, or the European Economic Area and United Kingdom), you may have additional rights, including the right to know, access, correct, delete, or object to certain processing, and the right not to be treated unfairly for using those rights. To use them, contact us. If your name or address appears in a document a user uploaded and you want it removed from the Service, contact us and we will review the request.

8. Where information is processed

The Service is operated from the United States, and information is processed and stored in the United States.

9. Children

The Service is for adults and businesses. It is not directed to anyone under 18, and we do not knowingly collect information from children.

10. Changes to this policy

We may update this policy. We will post the new version here and change the "Last updated" date.

11. Contact

Privacy questions and requests: contact PIRANHA LLC at support@xformus.com.